Technical Writing

How to Perform a Mail Merge in Microsoft Word

One thing Microsoft Word can do is create multiple envelopes at once for the purpose of customer mailings. This document will guide you through the steps of creating the envelopes. In order to begin you need two things.

1. Microsoft Word
2. Microsoft Excel or other data organizer with headings for data i.e. first name, last name, street address, state, and zip code.

Step 1: Open Microsoft Word

• Left Click on “Start”, in the bottom left with mouse
• Left Click “All Programs” with mouse
• Move mouse to “Microsoft Office” and left click mouse
• Left click on “Microsoft Word”

Step 2: Left click the “Mailings” tab with mouse

• “Mailings” tab is located at top of “Word” document

Step 3: Left click “Start Mail Merge” and a drop down menu will pop up

Step 4: Left click “Step by Step Mail Merge Wizard”

Step 5: The “Mail Merge Wizard” pops up on the right. Follow steps in the wizard to complete envelope merge

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